University of Pittsburgh Physicians is hiring a Chinese-English administrative assistant for its Squirrel Hill Family Practice office.
The University of Pittsburgh Physician's is seeking an Admin Assistant - Associate at our Squirrel Hill location! This individual will provide administrative support to the department and also all practicing professionals. Proficiency in both English and Chinese preferred. This is a Monday through Friday, daylight position. Apply today!!
Responsibilities:
Answers, screens, and routes incoming calls and messages. Responds to routine questions.
Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
Greets, screens, and directs visitors to appropriate staff member.
Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
Orders office supplies and maintains office equipment.
Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
Under direct supervision, provides general administrative support to a department or group of professionals.
Qualifications
High School diploma or equivalent.
Up to one year administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
Ability to use applicable MS Suite products
Knowledge of business processes and procedures
Ability to use basic reasoning skills
Licensure, Certifications, and Clearances:
Act 34 Criminal Clearance
