Calgon Carbon Corp., headquartered n Moon Township, is hiring a
Bilingual Japanese-English Senior Administrative Assistant.
Calgon Carbon Corporation, the world’s leading manufacturer and marketer of granular activated carbon is seeking a skilled and qualified Senior Administrative Assistant who is fluent in Japanese and English.
Position Summary: The senior administrative assistant provides high-level administrative support to company executives by managing appointments, preparing written reports and presentation materials, handling information requests and performing clerical functions such as preparing correspondence, arranging travel, receiving visitors, arranging conference calls and scheduling meetings for executives. The experienced assistant is expected to interact with individuals in the U.S., internationally, and at all levels of the organization. The highest level of confidentiality and discretion is required.
Tasks include:
- Participate fully in safety, quality, team and other programs, including training (formal and informal) to improve technical and personal development and performance.
- Manages supervisor's calendar, calls and correspondence.
- Type reports, memos, meeting minutes, letters and other documents.
- Creates and/or revises PowerPoint presentations, Word and Excel documents as needed.
- Perform general office duties such as ordering supplies and maintaining records..
- Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
- Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.
- Provides support to Executive Assistant to the President and Chief Executive Officer.
- Creates purchase orders in SAP and processes invoices in accounts payable management system.
Qualifications:
Fluency in Japanese.
- High School diploma, general education degree or equivalent.
- At least 10 years of experience providing administrative support in a business environment.
- Preferred: Experience with Concur Expense Reporting System and SAP Proficiency.
- Preferred: Proficiency in Microsoft Office Word, PowerPoint and Excel programs.
